California Policy Evaluation Tracking System Project Coordinator

December 2019

The American Nonsmokers’ Rights (ANR) Foundation (www.no-smoke.org) is looking for a Project Coordinator to support the California Policy Evaluation and Tracking System (PETS) project. The California Department of Public Health’s California Tobacco Control Program (CTCP) developed PETS, a longitudinal policy surveillance database of tobacco control policies in local jurisdictions in California, as a tool to document and track local legislative tobacco control policies, to report the strength of these policies, and to analyze their impact on tobacco-related behaviors and outcomes. In 2019, CTCP awarded the ANR Foundation a five-year contract to manage PETS.

We are looking for a highly organized self-starter with experience in managing complex projects with multiple stakeholders to provide administrative and programmatic support for the project. This is a new role, reporting to the Project & Policy Manager, and working closely with the Policy Surveillance Team, PETS grants management team, and external stakeholders, including the State of California. This is a full-time role based in Berkeley, CA, with occasional travel within California.

Responsibilities include:

  • Scheduling PETS Advisory Committee (PAC) meetings and providing logistical and administrative support.
  • Drafting, coordinating, and submitting monthly, quarterly, mid-year, annual, and other reports to the California Tobacco Control Program.
  • Coordinating with all internal and external stakeholders to ensure that project deliverables are achieved as agreed, on time, and within the budget.
  • Collaborating on annual PETS user needs assessment.
  • Conducting regular partner outreach and communications.
  • Serving as the ANR Foundation representative at meetings, trainings, and other events.
  • Providing program support, as needed.
  • Other projects and duties as assigned.

Physical Demands/Environment:

  • Work area may be noisy on occasion (shared workspace).
  • The position requires manual dexterity/ability to perform repetitive tasks.
  • Occasional travel – locally and statewide.

Qualifications – Required:

  • 2-5 years of experience in project management (government or health/other relevant non-profit setting preferred);
  • Demonstrated ability to multi-task and to work successfully in a fast-paced setting with minimal supervision;
  • Ability to establish and monitor multiple priorities, maintain flexibility, and meet deadlines;
  • High level of organizational skills and ability to manage complex grant processes with a diverse team of administrative, finance, and program staff;
  • Strong writing skills, and able to express quantitative and qualitative data in written and verbal reports;
  • Able to work with diverse individuals and organizations;
  • Excellent attention to detail;
  • High proficiency with Microsoft Office (including Excel, Word, Outlook, PowerPoint, Access);
  • Scheduling and occasionally participating in presentations.

Qualifications – Preferred:

  • Previous experience in tobacco control or public health.
  • Understanding of local legislative process, policy-making procedures, and/or local regulatory process.
  • Previous experience working with California Department of Public Health Priority Populations, such as American Indian, African American/ Black, LGBTQ, Asian/Pacific Islander, Hispanic/Latino, low SES, limited education or literacy, Military, Veteran, Rural, and Behavioral Health.
  • In accordance with Pub. Contract Code §10353, priority consideration will be given to qualified recipients of aid under Welfare and Institutions Code Section 11200.

Salary DOE, salary range $47,000-$57,000, dependent upon experience. Excellent benefits package. Send resume, writing sample, and a cover letter via email to: jobs@no-smoke.org, with subject headline: PETS Project Coordinator.

Note that applications without a cover letter will not be considered. Please be aware that, since the position requires excellent attention to detail, letters and resumes with typos or grammatical errors will not be considered. We are an equal opportunity employer and committed to building a diverse staff that represents the populations and communities we serve. People of all ages, ancestry, race, disability, gender, gender identity, religion, and sexual orientation are encouraged to apply. No calls please